1098-T Processing
** In October, Produce the 1098T SSN Validation File for ECSI - this is an ARGOS report (Banner."Accts. Rec".1098T.ECSI registered SSN not certified)
1. Download new form from Forms Fusion for tax year.
(currently use ECSI to print 1098-Ts, but may have to hand print some later).
2. TSA1098 is the Banner form with the college info, must be reviewed each year by Bursar.
3. GTVSDAX internal_code ‘1098_year’ is changed when reporting changes (last time required was 2018)
4. Bursar runs TSP1098 Tax process in Audit mode (T)
a. See 1098-T handbook for complete instructions
5.Run Scripts_1098T.sql from S:\Accounts Receivable\1098T\Scripts - OLD
5. Run Scripts from APPWORX - "AR_1098T" process
a. Set Notification Status for Students with no SSN #1 on script list
• Sets Student Notification and IRS report to ‘N’ – not ready to send
b. Set Aliens and unknown citizenship notification status #2 on script list
• When citizen code = ‘X’ then student notification and IRS report set to ‘N’
• When citizen code not in ‘C’ then student notification and IRS report set to ‘E’
c. Set notification status for students with no mailing address #3 on script list
• Sets Student Notification to ‘N’ – not ready to send
d. Set notification status for students with no payments or scholarships #4 on script list - replaced by "AR_1098_NO_PAYMENTS" in appworx
• Sets Student Notification and IRS report to ‘E’ – excluded
e. Set notification status for students that accepted electronic delivery #5 on script list - replaced by "AR_1098_YES_ELEC_DELIVERY" in appworx
• Sets Student Notification to ‘S’ – sent
6. Each time the Bursar runs TSP1098, IT must run the above scripts Bursar must run the "AR_1098T" process in appworx
7. In January, produce the 1098T SSN Validation File for ECSI - this is an ARGOS report (Banner."Accts. Rec".1098T.ECSI registered SSN not certified)
8. Mark students with invalid SSN from ECSI report "AR_1098_SSN_NOT_CERTIFIED" Appworx stand alone job
- runs off popsel application = ACCT_REC | selection = 1098T (built in PPRD & PROD for BNELSON5 & MZENICKI)
- Sets IRS report and SSN Cert Ind to ‘N’ (#6 on script list)
8. Run individual updates for students that AR wants to change statuses of manually (optional)
9. Bursar runs TSR1098 tax process in Test mode – student notification (Parm#3 = S) **does not update statuses
10. Run script ‘Produce the 1098T Print File for ECSI’ found at \Accounts Receivable\1098T\Scripts\scripts_1098T.sql
11. Bursar runs TSR1098 tax process in Official mode – student notification (Parm#3 = S)
a. Sets stud_notif to ‘S’
11. Run script ‘Produce the 1098T Print File for ECSI’ found at \Accounts Receivable\1098T\Scripts\scripts_1098T.sql
12. Put on Bursar shared drive
13. Bursar checks box in TSATAXR / BOX1 / check box ‘Self-Service Enable 1098T
14. Bursar run TSR1098 tax process in Test mode – IRS notification (Parm#3 - I) **does not update statuses
15. Bursar run TSR1098 tax process in Official mode – IRS notification (Parm#3 - I)
a. Sets irs_reports_status to 'S' and generates the IRS file
16. Retrieve the tsr1098_[job#].dat file from /u01/app/sct/PROD/jobsub/job_output save to the Bursar shared drive \Financial Services\Budget and Finance\Bursar\1098TTaxes, tax year folder
17. Bursar FTP's IRS file – has to be done by March 31st
18. Bursar logs into FIRE (https://fire.irs.gov/Logon.aspx) IRS submission site - college name is EDISON COMMUNITY COLLEGE and the TCC code is 30984
** in October, place a notice in the portal "Tax Season is here" to make sure students and staff/faculty have their info updated"
**in addition, change the cashier bubble call out verbiage in Ocelot
Looking for Ways to Pay?
Hi, my name is ViKi. Did you know tax season has already started? Get your important tax documents faster with Electronic Consent! (link is https://www.fsw.edu/banner/1098t)
And remember, I can give you personalized answers using your portal credentials when you are asked to log in. How can I assist you?
**Once tax forms are available, change the notice in the portal to "Important 2024 Tax Return Document Available"
**each portal notice should link to the TDX KB article on how to update and access tax forms https://fsw.teamdynamixpreview.com/TDClient/2031/Portal/KB/ArticleDet?ID=159232
